Expense Management
Manage and monitor
your travel costs
Expense Management
Manage and monitor your travel costs
CREATE CATEGORIES AND ADD COST CENTERS
As an administrator, you easily create categories for different expenses in the One2Pay online environment. Such as travel expenses, parking, etc. This way, you decide how to classify expenses and keep track of them down to user level.
DO NOT MISS A EURO OF VAT REFUND
When you handle all payments and expense claims via One2Pay, you can be sure that your VAT returns for expenses are always correct. You avoid time-consuming corrections, unnecessary supplementary declarations and even fines from the tax authorities. You pay what you have to pay and get back what you are entitled to. Not less, but certainly not more either!
PREVENT FRAUD
One2Pay helps you prevent fraud on multiple levels. One2Pay runs on the reliable Visa platform, which guarantees optimal security. Discover all levels.
GENERATE DETAILED REPORTS
In the One2Pay environment, you generate detailed reports per team, user and/or category. You can easily export them and they meet all requirements for administrations, taxes and audits.
MANAGE ACCESS
You determine per user which parts of the expense system he or she may use. For each functionality, you can indicate whether it is permitted or not. For example, you determine whether users are allowed to submit expenses or receipts, manage categories or view reports.
CHECK EXPENSES AND APPROVE THEM. OR NOT.
As soon as an employee submits an expense, you, or that colleague’s manager, will immediately receive a notification. You will then see the uploaded receipt and the category proposed by the employee. You check the expense and approve or disapprove it. In the latter case, you can also send the employee a message with a request to explain or adjust the expense.
LINK ONE2PAY WITH YOUR ACCOUNTING SYSTEM
One2Pay works with major accounting systems such as Visma and Exact. This allows you to automatically settle expense claims with salaries or have them paid. You can easily make this connection once from your One2Pay portal. Would you like us to help you with this? Feel free to contact us.
ADJUST IN REAL-TIME
Adjust settings, such as access to categories and limits, at any time. Any change you make is immediately implemented in the One2Pay environment. This way, you always stay in control.
WORK EASILY WITH ONE2PAY EXPENSE MANAGEMENT FOR YOUR EMPLOYEES
- 1. The cardholder pays with a physical or digital One2Pay card. The transaction is immediately visible in your One2Pay portal.
- If the employee pays by other means, he or she enters the transaction as an expense claim.
- The cardholder will be asked to upload a receipt. This may be a photo or any other file. Uploading can be done via the One2Pay app. The cardholder chooses one of the preselected categories for the expense and adds a short description or note if required.
- The cardholder submits the expense, which is then immediately sent to the administrator/manager for review.
- After approval, the cardholder immediately receives a notification. Is the transaction rejected? Then he or she may receive feedback and possibly a request to explain or correct the expense.
- If it was an expense claim that was approved, the amount is paid out or offset against the salary. Both actions are done via the link with the accounting program.
MANAGEMENT AND REAL-TIME INSIGHT FOR YOUR EMPLOYEES
- Cardholders can check their available budget per category in the One2Pay portal. If they (threaten to) reach the limits of their budget, they automatically receive an alert.
- Cardholders can access their spending history and the status of their expenses at any time. They immediately see whether they are approved, rejected or pending.
For De Haan Tankpas users only:
No monthly card fees until April 2026
Download the app and start carefree and fun business travel today.
